Customs Declaration Notes
Professional Version
HS code, valuation, and declaration field notes for export customs.
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Download Professional TemplateProfessional Version — ready for direct business use. Replace with your company data and verify against contract and regulations.
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CUSTOMS DECLARATION NOTES
Customs Declaration Notes
Seller / Exporter
Shanghai Ocean Export Co., Ltd.
No. 888 Pudong Avenue, Shanghai 200120, China
+86-21-5555-0101 / export@oceanexport.example
Tax ID: 91310000MA1XXXXXX
Buyer / Consignee
Atlantic Import LLC
1200 Harbor Blvd, Los Angeles, CA 90001, USA
+1-310-555-0199 / ap@atlanticimport.example
Tax ID: US-EIN 12-3456789
Trade Information
- Document No.
- DOC-2026-0042
- Date
- 2026-06-30
- Incoterms® 2020
- FOB Shanghai, Incoterms® 2020
- Payment Terms
- 30% T/T deposit, 70% before shipment
- Currency
- USD
- Contract / PO No.
- PO-ATL-2026-118
- Port of Loading
- Shanghai, China
- Port of Discharge
- Los Angeles, USA
Product Table
| Item | Description | HS Code | Qty | Unit Price | Amount |
|---|---|---|---|---|---|
| 1 | Bluetooth Speaker Model BT-200, black, retail box | 85183000 | 500 PCS | USD 12.50 | USD 6250.00 |
| 2 | Bluetooth Speaker Model BT-200, white, retail box | 85183000 | 300 PCS | USD 12.50 | USD 3750.00 |
| 3 | Gift packaging carton (inner pack) | 44219990 | 800 PCS | USD 0.85 | USD 680.00 |
| Total | USD 10,680.00 | ||||
Payment / Bank Information
- Beneficiary: Shanghai Ocean Export Co., Ltd.
- Bank: Bank of China, Shanghai Branch
- SWIFT: BKCHCNBJ300
- Account: 4567890123456789
- 200 Yincheng Road, Shanghai, China
Notes
Replace example fields with your transaction data. Keep invoice, packing list, B/L, and customs declarations consistent.
Authorized Signature
Company Chop / Date
How to Use
How to Fill
- Download the template and replace seller, buyer, and letterhead first.
- Enter Document Number and Date; cross-reference PI and contract.
- Fill the product table — quantity × unit price must equal amount.
- Verify Incoterms® 2020, payment terms, and port names.
- Complete bank details for T/T; match the sales contract.
- Print, sign, chop, then send to buyer, bank, or customs broker.
Common Errors
- Incoterms written as "FOB" only — missing port and "Incoterms® 2020"
- Invoice amount conflicts with packing list or B/L
- HS code does not match customs declaration
- Document Number not consistent across documents
Tips
- Pair with Trade31 Commercial Invoice and Packing List templates.
- Review Related Knowledge for document requirements before shipment.
- Practical guidance only — not legal or customs advice.
FAQ
- Is the Customs Declaration Notes free to use?
- Trade31 provides this template free for export practice. Verify against your contract and local regulations before use.
- Is the current download the final template?
- Professional Version — ready for direct business use. Replace example data and verify against your contract.
- Can I edit the template fields?
- Yes. Download and edit in Excel, Word, or PDF software. Keep your letterhead and signature blocks.
- What file format is the download?
- This resource is PDF.
- How does this work with related documents?
- Keep descriptions, quantities, and values consistent across invoice, packing list, and B/L. See Related sections.