PI is offer step — signed contract governs disputes.

English or bilingual?

Common English or bilingual with governing language clause.

Purchase order enough?

PO + acceptance may form contract — export often uses formal sales contract.

Many jurisdictions yes — use trusted platform.

Dangerous — use signed amendments.

Trade Documents

Export sales contract essentials — parties, specs, Incoterms, payment, inspection, and dispute clauses.

Reading time: 10 min read·Updated: 2026-06-30·Author: Trade31

Written contract binds price, quality, delivery, payment, and governing law — PI alone is weak protection.

Legal names, addresses, product description, specifications, standards (AQL), quantity, unit price, total amount, currency.

Incoterms® 2020 named place, shipment window, partial shipment allowance, packaging and marks.

Cross-reference payment method guide — L/C number timeline or T/T schedule, bank details, late penalties.

Pre-shipment inspection (SGS/Intertek), claim window after arrival, defective goods remedy (replace, credit, refund).

Governing law, arbitration (CIETAC, ICC, SIAC), force majeure, confidentiality, IP if OEM.

OEM

Contract assigns mold ownership and bans seller reuse of buyer design.

Ambiguity

"Payment before shipment" without method — dispute T/T vs LC.

Contract vs PI?: PI is offer step — signed contract governs disputes.
English or bilingual?: Common English or bilingual with governing language clause.
Purchase order enough?: PO + acceptance may form contract — export often uses formal sales contract.
E-signature valid?: Many jurisdictions yes — use trusted platform.
Amend by email?: Dangerous — use signed amendments.

Sign contract before LC open or large T/T. Link Payment Terms for Export and Incoterms and Payment Terms.